Warehouse Howto

Content:

Where to find

• Frontoffice -> Warehouse
• Backoffice -> Warehouse
• Backoffice -> Shipments -> Warehouse

General description of the Warehouse system

• Warehouse is used by companies to digitalize their warehouse orders. This creats a better overview of all goods available in stock.
• Goods (or articles or products) can be stored at a certain location inside your warehouse.
• With help of the batch-facility orders can be sent orders to the cargoOffice later on.
• Automated addition and deduction of products can be realised.
• Cargooffice has a numerous of default output facilities to TMS-software.
• Orderentry is beneficial for everybody inside the logical chain. Everybody will win on time and cutting costs on telephone calls and faxprocesses.
• There is un unlimited amount of orders that can be enetered to the warehouse order entry system.
• The warehouse system is also used for crossdocking.
• Inside cargoOffice the warehouse system is called warebox.

How to start, create users

First you have to create users. You are able to restrict access to users, depending on the kind of information you like to share.
Note: To create users you have to be a level-70 user yourself.
For more information, see "How to install, modify or maintain users" in UserLevels.

How to use the warehouse form

Customers can access the warehouse order entry form in the frontoffice (if provided with a login code).
Staff can access the warehouse order entry form in the backoffice.
Below you see our default warehouse order entry form. This form is template based. If you like different fields, than contact your supplier.

• 1. Extra rows form. If more goodslines are needed, click this tab-button.
  This is a template based form, see: WarehouseextrarowsTemplate.
• 2. General data concerning customer, reference, shipment type and COD.
• 3. Pickup- and delivery addresses, details, dates and times.
• 4. Formerly used addresses are saved per customer. This way new order entries are processed faster.
  • If you like large amounts of customer addresses to be inserted into your system, contact your supplier.
  • For an overview of all inserted addresses inside your Cargooffice, see: CustomerAddresses. In this function you are also able to change or to add new addresses.
• 5. Data entry for goods.
• 6. By pressing the defaults button all present data entries are saved and will turn up when filling in a next order.
• 7. By using the clear button all present data in the form are cleared as well as all present saved default settings.
• 8 By pressing submit, all inserted data is sent to the cargoOffice overview of active orders.
• All dropdown-boxes have values which can be modified per customer, see settings orderentry and modify table contents concerning your wishes.
• Underneath the form there are a lot of checks concerning data-import. Depending on your wishes fields can be made as required data fields.
• Mind that the above shown form is only the most used warehouse form.
  • The warehouse orderentry form is template based. We know every company is different, using a lot of different fields. It is possible to show a different template per customer.
  • If you like to know more about warehouse orderentry templates, see: WarehouseTemplates.
  • Contact your supplier whenever you have special wishes concerning your data-entry import or sent us a request by using Bug tracking (see BugtrackingDocumentation).

More information will be added soon!

-- RutgerRutgers - 07 Jul 2006