Using mobile phones

What you can do with mobile phones

• Inform drivers about trips, addresses, pick-ups and deliveries.
• Accept driver reports on work hours, resting times etc.
• Accept trip- and shipment statuses (picked-up, delivered, delayed etc.)
• Accept electronic signatures from addressees (Proof Of Delivery).
• Cross docking in warehouses (scan incoming and outgoing shipments and their (temporary) location in the warehouse)

• The device sends shortcodes to cargoOffice (so called 'dot-codes'). Nothing happens unless some actions are defined for these dot-codes, e.g. change the status of a shipment or book work hours. For detailed information on dot-codes see: DotCodes

Device requirements

• Internet browser (HTML 5 compliant for signature capture)
• Internet connection (WiFi, GRPS, HSDPA, UMTS etc)
• Barcode scanner (optional)
• Flash player (optional, needed to accept signatures on older style devices) (http://www.adobe.com/products/flashplayer_pocketpc/downloads/player.html)

Getting started

1. Create at least 1 driver
2. Assign a job to the driver
3. Show assigned job on the device

Create at least 1 driver

• Go to your Backoffice and choose 'Drivers' from the Dispatch menu.
• Click the 'Add new node' button (drivers are called 'nodes' in cargoOffice, like nodes in a network):

• Enter the drivers 'Name'.
• Enter a unique CardID *
  • Many on-board computers have a unique 'CardID' or 'Address'.
  • If your device doesn't have a CardID or if you don't know what we are talking about then just type a unique number here (we'll use it later).
  • Regard CardID as a sort of security code or PIN code. Use at least four digits, keep it secret and don't use easy numbers like 0000 or 9999.
• Full information about Nodes see: NodesOverview

Assign a job to the driver

• Go to your Backoffice and choose 'Dispatch' from the Dispatch menu.
• Click the 'New job' button and enter a new job (or use an existing job from the list).
• (1) Check the new job in the right panel.
• (2) Check the driver in the left panel.
• (3) Hit the 'pick-up+delivery' button:

• Notes:
  • Use the 'delivery' button if the driver doesn't need the pick-up details
  • Use the 'pick-up' button if the driver doesn't need the delivery details

Show assigned job on the mobile device

• Start the browser on your mobile device and go to address:
  https://yourcompany.cargooffice.com/mobile/?1234
• Replace yourcompany by your company code
• Replace 1234 by the 'CardID' or 'PIN' you entered for this driver (only the second part, behind the dot)
• The page shows the trips assigned to this driver, in this case 5 trips.
• FASTWAY is the name of the driver and 181219 is the start date (yymmdd) of the trip on top.
• Click on the trip to show the stops and the details of the trip.
• See the following example for creating signatures

Notes

• You can emulate a mobile phone from the dispatch screen by selecting the driver in the left panel and clicking the 'pda' button.
• If you are unable to enter a signature on your device then you probably need to install the Flash player. Ask your supplier or visit Adobe at http://www.adobe.com/products/flashplayer_pocketpc/downloads/player.html
• All report buttons are editable to suit your application needs.
• If your device has a barcode scanner then you can scan multiple shipments in one go to report pick-ups, deliveries or cross-dock locations in your warehouse.
• The buttons send shortcodes to the server (the so called 'dot-codes'), nothing happens unless you define some actions for these dot-codes, e.g. change the status of a shipment. For detailed information on dot-codes see: DotCodes

Add an icon to your home screen

• Open the web page.
• Press the Menu button (either below the screen on some devices or at the top-right corner of the browser) , then tap on Page.
• Tap Add Page Shortcut.
• Your shortcut should now appear on your home screen