(r3) OrderentryDocumentation < Cargooffice

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---+ Order entry

---++ What can you do with it
   * Order entry is used by transport companies to digitalize their orderdata, so they are able to cut costs and time on telephone calls and faxprocesses. 
   * There is un unlimited amount of customers that may use the transport company’s order entry system.

---++ What's more
   * All imported orderdata is sent by email to the respective transport company.
   * Orderdata can be sent to the company’s Transport Management System. Some import standards for TMS-systems have been realised (contact your supplier), other import-modules can be made.
   * If a shipment has arrived into your cargoOffice, several other things can be done with it, ie:
        * print bookingdetails
       * print stickers
      * track & trace shipments 
      * dispatch shipments 
      * updating shipments and shipmentstatus
      * shipmentstatus communication by using the Fleetmanagement System 
      * shipment planning
      * and a lot more....

---++ How to start, create users
First you have to create users. You are able to restrict access to users, depending on the kind of information you like to share.<br>
Note: To create users you have to be a level-70 user yourself.<br><A HREF="%ATTACHURL%/OrderEntry1.gif"><img src="%ATTACHURLPATH%/OrderEntry1.gif" title="Add user (click for enlargement)" width="500" border="0" vspace="10"></A><br>
   * 1. Go to your backOffice, orderentry settings and click “Add user orderentry”. 
   * 2. Fill in an userID. We prefer you use the current email address of this user. We know that this address is unique for this user and will not conflict with other users. We also use this address to sent notices to this user whenever a problem may occur.<br>
     Note: this address will not be used for commercial use.
   * 3. Fill in other user details. Password, Email, customerID and User group are manditory.
      * customerID: user belonging to which customer/company (allthough we suggest to use numbers, it is an alphanumeric value).
      * User Group: Customers normally gets 10, staff 20, administrators 70.
         * From level 20 users are able to get into your backoffice.
         * Level 70-users are given access to all systems. 
         * Users lower than level-70 have to be added per system.
         * One exception: orderentry users are also added as users of Track&Trace.

---++ How to use the orderentry form
Customers can access the order entry form in the frontoffice (if provided with a login code).<br>
Staff can access the order entry form in the backoffice.<br>
Below you see our standard order entry form. If you like different fields, than contact your supplier.<br><A HREF="%ATTACHURL%/OrderEntry2.gif"><img src="%ATTACHURLPATH%/OrderEntry2.gif" title="Order entry form (click for enlargement)" width="500" border="0" vspace="10"></A><br>  
   * 1. Profit loss form. Per order charges and costs can be calculated to see if an order is profitable. This function is only visible for user level 20 and higher.  
   * 2. General data concerning shipment type and customer.
   * 3. Pickup- and delivery addresses, details, dates and times.
   * 4. Formerly used addresses are saved per customer. This way new order entries are processed faster.
   * 5. Data entry for goods.
   * 6. By pressing the defaults button all present data entries are saved and will turn up when filling in a next order.
   * 7. By using the clear button all present data in the form are cleared as well as all present saved default settings.
   * By pressing submit, all inserted data is sent:
      * to the cargoOffice, see "Overview of active orders" in frontoffice or "Active shipments of all customers" in your backoffice.
      * as email to the address in settings orderentry, table: orderOutputEmailAddress and orderCopyEmailAddress.
      * as dataformat to the transporters TMS-software, depending the settings in orderentry, table: orderOutputType.
   * All dropdown-boxes have values which can be modified per customer, see settings orderentry and modify table contents concerning your wishes.
   * Underneath the form there are a lot of checks concerning data-import. Depending on your wishes fields can be made as required data fields.
   * The batch order entry functionality uses the same order entry form. Most important difference is that batch orders are not sent to the transporters email or TMS-software. Batch orders are visible inside the cargoOffice by their status: batchentry. Customers are able to have an overview of all their batchorders by using the menu-item "Overview of Batch Orders"; from this screen orders can be modified or sent definitely.
   * Mind that the above shown form is only the most used orderentry form. We know every company is different, so we've made a lot of different forms, using a lot of different fields. For all current used fields see TransportorderFields. Contact your supplier whenever you have special wishes concerning your data-entry import. 

---++ How to automatize your order entry input
   * Sent orders by using ASCII, CSV, XLS or XML.  


-- Main.RutgerRutgers - 04 Nov 2005
Attachments
Topic attachments
I	Attachment	History	Action	Size	Date	Who	Comment
gif	OrderEntry1.gif	r1	manage	65.3 K	2005-11-04 - 12:14	RutgerRutgers	Add user
gif	OrderEntry2.gif	r1	manage	73.1 K	2005-11-04 - 14:56	RutgerRutgers	Orderentry form
Topic revision: r3 - 2005-11-07 - RutgerRutgers