TrackTraceInfoAddShipment < Cargooffice

---++ !TrackTrace.Info : How to add a shipment (Long version)
---+++ How to enter a shipment

We can add/delete/modify all fields in this form (pickup, delivery, goods, status and other fields).
   * Instead of select or drop-down values, we can modify them to open text fields.
   * The *values of the select boxes* you can alter by clicking Menu on the top right of your screen and choose:<b> Settings</b>.
   * *Note:* we have options to import or export your shipments by EDI (Excel files, XML files, files from other software suppliers). Just ask us.

<img alt="trt_entryform_long.png" height="805" src="%ATTACHURL%/trt_entryform_long.png" style="border: 1px solid #CCCCCC;" title="trt_entryform_long.png" width="800" />

   1 The yellow fields are *requested* to be filled otherwise the form can not be submitted. <br />
      * If you want to have this modified, ask us.
   1 The<b> email addresses</b> for pick-up and delivery will automatically [[TrackTraceInfoMessageSent][ *receive messages* ]].<br />
      * The type of message varies depending on the status you set on the bottom of the page (and wether it is a pickup or delivery address).<br />
         * *Tip*: when you enter your first shipment put your own email address here, so you can check what kind of message you are sending.
      * In the message you are sending there is a link which opens a screen that shows the exact status of your shipment.<br />
         * See the description of the [[TrackTraceInfoCustomizedTemplate][default Track and Trace screen]].
      * Note: there is no guarantee that an email is well received by the person you are sending it.<br />
         * We can guarantee that our service will work fine, but we can not control spam boxes or mail servers settings of the recipient.
         * Therefor many companies still use text messages for more critical shipments.
      * Note: By default messages are sent from domain !CargoOffice.com<br />
         * That's the main reason why there is a disclaimer text in the messages you are sending: <br /><i>Do not reply to this email directly. Your message will not arrive. Please contact your carrier in another way.</i>
         * This can be altered if we *sent messages from your domain*. If this is requested, simply ask us.
   1 As extra security you can also sent *text messages*.<br />
      * You can not always be sure wether your email has arrived (due to spam boxes of the recipient or mail servers settings of the recipient.
      * For sending text messages an extra fee is asked for. If interested, just ask us.
   1 All addresses you enter will be saved automatically, so you can re-use them again by *[select an address]* or typing the first characters in the Name field.
   1 Delivery date and times are filled by default in the expected day and time window.<br />
      * Of course this can be altered.
   1 The logo (top right), is the default Tracktrace.Info logo. <br />
      * If we can find *your logo,* we can put it here.
      * We can add or change any picture in this form (to resemble your company style).
   1 Every time you submit a form a *specific status* is set.<br />
      * The last status that is set, you can see in the shipments overview, in the column: Status<br />
         * An overview of all statusses you can see when you open the [[TrackTraceInfoBookingform][Booking Details]] (click the link of the shipment number in the column: shipment).
      * By default there are 4 statusses available corresponding with the symbols: *order received*, *shipment planned*, *delivery expected* and *shipment delivered*.
      * More information about [[TrackTraceInfoStatusses][statusses]].
      * If requested we can add any status you prefer and add any action you prefer (including sending documents).
   1 Every status that is set when the form is submitted, can trigger messages.<br />
      * You can set different dates and times per status.<br />
         * These dates and times will automatically appear on the screen that is sent by your email messages.
      * More information about [[TrackTraceInfoMessageSent][messages]].
   1 In which *language your message is sent* can be controlled by the language you set in the top bottom part of your form.<br />
      * In case you have clients in other regions you can inform them in their own language.<br />
         * *Note*: the [[TrackTraceInfoCustomizedTemplate][track and trace screen]] that is visited by the user, always opens in de language that is set by the user's browser.
      * *Tip*: put your own email address in the form and change the language settingto check this out.
   1 _Clear form_ and <i>Save defaults</i><br />
      * With the button _Clear form_ you clear all values you have filled in this form.
      * With the button _Save defaults_, you save all values you have filled in this form.
      * If you like to clear the values you have saved before and start with a fresh form, then first press _Clear form_, then press _Save defaults_.
This topic: Cargooffice > AboutFreecargo > FreightExchangeHowto > WebHome > FreecargoProjects > PublicationDocs > StartupGuideTrackTraceInfo > TrackTraceInfoAddShipment
Topic revision: r5 - 2021-09-07 - RutgerRutgers